Form SR-HCLC-1 Version 1.0 · September 2026
soloroost.com · sales@soloroost.com

Host agreement

Content licence and marketing consent

This agreement lets Solo Roost publish and promote a named stay using materials the host supplies. It does not transfer ownership of the house, the photographs, or the brand. It is a licence to use them professionally on our sites, in print, and on social media.

1. 1. Purpose

   You wish guests to find the stay under its own name. We wish to list it on Solo Roost and to market it in a professional way. By signing, you grant the licence in this agreement so we may use the stay’s name, images, and packages for those purposes only.

2. 2. Definitions

   Property means the hotel, homestay, house, bach, or other lodging identified in Schedule 1.

   Materials means all content you supply, or later upload to your Solo Roost account, relating to the Property, including:

   1. the stay name, trading name, logos, wordmarks, and slogans;
   2. photographs, video, floor plans, maps you provide, and virtual-tour files;
   3. room names, occupancy, board types, stay packages, inclusions, and published rates;
   4. written descriptions, house rules, amenity lists, and location copy you approve;
   5. host or staff first names and portraits, only if you tick that option in Schedule 3.

   Channels means the places listed in clause 4, as selected in Schedule 3.

3. 3. Grant of licence

   You grant Solo Roost a non-exclusive, royalty-free, worldwide licence to copy, store, display, adapt (only as clause 5 allows), and distribute the Materials on the selected Channels, for the professional publication and marketing of the Property and of Solo Roost as a marketplace of independent stays.

   The licence is sub-licensable only to our usual contractors (hosting, design, print, media, and advertising partners) who need it to carry out that work, and who may use the Materials solely for our campaign — not as their own stock.

   You keep all ownership of the Materials. We do not buy your photographs or your name. We do not claim to own the Property.

4. 4. Permitted channels

   Subject to the boxes you tick in Schedule 3, we may use the Materials on:

   1. Solo Roost sites — soloroost.com, stay pages, search, explore stories, host tools, and any successor Solo Roost domain;
   2. Related product sites — pages that identify Solo Roost as an Ervanta product, where the Property is presented as a listed stay;
   3. Social media — our professional accounts (including Facebook, Instagram, LinkedIn, TikTok, YouTube, Pinterest, and X) in feed posts, stories, reels, and similar formats;
   4. Paid promotion — only if you tick paid advertising in Schedule 3, including boosted posts and search or social ads that use the Materials;
   5. Print and email — brochures, postcards, one-pagers, press notes, and newsletters that promote listed stays;
   6. Sales conversations — proposals and decks shown to guests, travel partners, or the press.

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Form SR-HCLC-1Content licence · continued

1. 5. How we may adapt the materials

   We may crop, resize, colour-correct, overlay Solo Roost branding, add captions, and cut short clips from video you supply, provided the result still fairly represents the Property. We will not add a fictitious room, a fictitious view, or a price you did not give us.

2. 6. What we will not do

   1. invent a nightly rate, package, or photo for the Property;
   2. sell the Materials as generic stock photography unrelated to Solo Roost;
   3. present the Property as owned by Solo Roost, or as a chain hotel;
   4. use guest reviews we did not receive, or imply a guest endorsed us if they have not;
   5. publish a street address beyond what you have already made public on the listing, if you ask us in writing to keep it off marketing creatives;
   6. use the Materials after the withdrawal period in clause 10 has run, except as clause 10 allows for already-printed pieces.

3. 7. Packages, rates and accuracy

   You confirm that room names, occupancy, board, inclusions, and rates you supply are current and lawful to publish. If a package or rate changes, you will update it in the host dashboard or email sales@soloroost.com. Until we receive the update, we may continue to show the last version you supplied. We will not invent a replacement rate.

4. 8. Your warranties

   You warrant that:

   1. you are the owner of the Property or an authorised manager, and you have power to sign this agreement;
   2. you own the Materials, or hold a written licence that allows this use, including from any photographer, videographer, designer, or previous agency;
   3. the stay name and logo do not infringe another person’s trade mark or passing-off rights, so far as you are aware;
   4. publication of the Materials will not breach a confidentiality duty, a previous exclusive deal, or an applicable advertising standard;
   5. any rate, tax statement, or package inclusion is not misleading.

5. 9. People in photographs and film

   If a person is identifiable in the Materials, you warrant that you have their permission to use that image for hotel marketing of this kind, or that no such permission is required. Do not send us photographs of guests, children, or staff unless that permission exists. We do not want, and you must not supply, sexual or exploitative images, or images of anyone under 18 used in a sexualised way.

   If a person later objects, tell us in writing. We will remove that image from live pages and stop new social posts that use it, within a reasonable time.

6. 10. Term and withdrawal

   This licence starts on the date of the last signature and continues while the Property is listed on Solo Roost, and for twelve (12) months after the listing ends, unless you withdraw earlier.

   You may withdraw consent by email to sales@soloroost.com, stating the Property name. Withdrawal takes effect fourteen (14) days after we receive the email, except that:

   1. we will unpublish the live listing and stop new social and ad creatives by that date;
   2. print already produced may be used until that stock is exhausted, and not reprinted;
   3. posts already published may remain in an archive or feed; we will not boost them after the effective date;
   4. we may retain a private copy of the Materials for legal, accounting, and dispute records.

7. 11. No obligation to publish; no extra fee

   We may choose which Materials to feature, and we are not obliged to run a particular post or advertisement. This licence is given in consideration of listing and marketing the Property on Solo Roost. No separate usage fee is payable unless a later signed statement says otherwise.

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Form SR-HCLC-1Content licence · continued

1. 12. Credit and brand

   We will name the Property as you give it in Schedule 1, unless a later written instruction changes the trading name. We may place the Solo Roost mark on creatives. You may not present Solo Roost as guaranteeing occupancy, a particular guest, or a government rating we have not published.

2. 13. Personal information

   Contact details in this form are used to administer the listing and this licence, as described on soloroost.com/privacy/. We will not sell your personal contact list. Host account data remains subject to the Solo Roost terms of use.

3. 14. Indemnity

   You will indemnify Solo Roost and Ervanta against reasonable losses, claims, and legal costs arising from a breach of clause 8 or 9, or from a third-party claim that the Materials infringe their rights, except to the extent caused by our misuse of the Materials outside this agreement.

4. 15. Liability

   Neither party is liable to the other for indirect or consequential loss. Nothing in this agreement limits liability for fraud, wilful misconduct, or liability that cannot be limited by law.

5. 16. General

   1. This is the entire agreement on use of the Materials for publication and marketing. Listing, bookings, and host subscription remain governed by the Solo Roost terms and any host plan you accept.
   2. Changes must be in writing (email is enough) and agreed by both parties.
   3. If a clause is unenforceable, the rest remains in force.
   4. You may not assign this agreement without our written consent. We may assign it to a successor operator of Solo Roost.
   5. This agreement is governed by the laws of Sri Lanka. The courts of Sri Lanka have non-exclusive jurisdiction. If the Property is in New Zealand, nothing here limits rights you have under the Privacy Act 2020 (NZ) in respect of personal information.
   6. Electronic signatures and scanned PDF copies have the same effect as wet ink.

6. 17. Acknowledgement

   By signing Schedule 1 you confirm that you have read pages 1–4, that the ticks in Schedule 3 are your choices, and that the Materials listed in Schedule 2 may be used as this agreement describes.

Solo Roost is a product of Ervanta. This template is for operational use with listed hosts. It does not constitute legal advice. Counsel should review before first use in a jurisdiction other than Sri Lanka.

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Form SR-HCLC-1Schedules and execution

Schedule 1 — The host and the property

Schedule 2 — Materials supplied

List what we may use. Attach extra pages if needed. If you later upload further photos in the host dashboard, those uploads are Materials under this agreement unless you mark them “private” or email us to exclude them.

Schedule 3 — Channel elections

Tick all that apply. Unticked channels are not licensed.